List & Library in SharePoint 2013

In this article we can explore other core aspects of SharePoint:

1. List
2. Library

What is a List?

A list is a collection of items with a pre-defined set of columns associated. We can store information in SharePoint lists. Each list will provide the following operations:

• Add
• Edit
• Delete

Following is a Contacts list:

What is a Library?

A Library is also a List but have Document storage facility. We can store multiple documents in a Library. Each document can be associated with columns.

Following is a Documents library:

How to create a List?

You can follow the step-by-step activities to create a list:

Step 1: Open the site

Open the site which we created from previous article: http://server/sites/accounting

Step 2: Click the Site Contents link

Click on the Site Contents link. You will receive the following page.

Step 3: Click the Add App button

Now click on the add an app button. You will get the following page:

Step 4: Click on Contacts App

Scroll down the page & click on the Contacts app as shown below:

Click on the Contacts App as highlighted above.

Step 5: Enter List name

In the appearing page, enter the List name as shown below:

Click the Create button to continue. Now we can see that the new Contacts list is created.

Step 6: Enter Data into list

Now we can try adding data to the newly created list. Click on the new item link.

Enter the contact information in the appearing page. Click the Save button to save changes. You will see the new contact displayed as shown below:

How to create a Library?

You can follow the step-by-step activities to create a library:

Step 1: Open the site

Use the same url to open the site: http://win2012/sites/accounting

Step 2: Click the Site Contents link

Click on the Site Contents link on left

Step 3: Click the Add App button

In the appearing page click on the add an app button

Step 4: Click on Document Library App

Click on the first link named Document Library

Step 5: Enter Library name

In the appearing page enter the name of the library as Docs

Click the Create button to create the library. You will get the new library as shown below:

Step 6: Enter Data into list

Now we can try adding some documents into the list. Click on the new document link to open the dialog. You can choose your own file of Word, Excel or any other formats.

Click the OK button to upload file. You can see the new file listed in the previous screen.

Please note that all file extensions are not allowed in the Document Library. For example, .exe, .dll files are not allowed. You can change the Restricted File Types using Central Administration.

References

http://bit.ly/10uiVpB

Summary

In this article we have explored List & Library creation. List & Library constitutes the main content storage mechanism of SharePoint.

Both List & Library shares features like Search, Versioning, Check In, Check Out, Permissions etc.